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Scheduling a meeting in Govably takes less than a minute. Here's how:

1. Click Meetings in the left sidebar.
2. Click the + New Meeting button in the top right.
3. Choose the meeting type — Regular or Special — and enter the date and time.
4. Click Create Meeting. Your meeting appears in the list immediately.

Once created, the meeting appears on your Dashboard under Upcoming Meetings and on the sidebar mini-calendar.

The Agenda Builder lets you add, organize, and finalize the items for any meeting.

1. Select your meeting from the sidebar calendar or the Meetings list, then click Agenda Builder.
2. Click + Add Item under any section to add a new agenda item.
3. Fill in the title, department, and any attachments or cover sheet details.
4. Drag items up or down to reorder them within a section.
5. When the agenda is ready, click Finalize Agenda to lock it for the meeting.

You can also let department staff submit items directly via the Agenda Requests workflow — see article 3 below.

The Agenda Requests workflow lets department staff submit items for review before they appear on the agenda.

For staff (Contributors):

1. Log in and click Agenda Requests in the sidebar.
2. Click New Request, fill in the item details, and save as a draft.
3. When ready, click Submit for Review. The clerk is notified.

For clerks (Admins):

1. Pending requests appear on the Dashboard and in the Agenda Requests view.
2. Click a request to review it, leave notes, and either Approve or Reject it.
3. Approved items can be added directly to the agenda from the request detail view.

Meeting Mode is the live view for the day of the meeting. It lets you call items, record votes, track speakers, and conclude the meeting — all in real time.

1. Select the meeting from the sidebar and click Meeting Mode.
2. Click Start Meeting to begin. A timestamp is recorded automatically.
3. Work through each agenda item: call it, record the motion, second, and vote result.
4. If a member raises a motion to table an item, use the Table button to defer it.
5. Manage public comment speakers from the Speakers panel.
6. When business is complete, click Conclude Meeting and record the adjournment time.

After the meeting concludes, Govably can generate a full draft of the minutes automatically from votes and notes recorded during the meeting.

1. Go to Meetings → Minutes for the concluded meeting.
2. Click Generate Minutes. Govably builds a structured draft using all votes, motions, and speaker records.
3. Review and edit each block directly in the minutes editor. You can add, remove, or reorder items.
4. Customize the header, approval statement, and signatory lines under Settings → Minutes Settings.
5. When finalized, click Publish Minutes to make them available on the public-facing view.