Stop typing minutes
from the recording

Govably writes your minutes from the meeting link: every motion formatted properly with each member's vote by name, every speaker named by VoicePrint, finished in your house style right in Govably. Write your minutes in minutes, not hours.

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How it works

From the meeting link to finished minutes

No notes to retype, no recording to scrub, no template to reformat.

1

Paste the meeting link

YouTube, Zoom, Vimeo, Granicus, Swagit, TelVue, Cablecast or CivicPlus, or upload the file. Govably pulls the audio itself.

2

Every speaker named

Govably transcribes the meeting and names each speaker. Board members it has heard before are recognized by VoicePrint.

3

Finished minutes

Minutes in your house style, with every motion written out. Finish them in Govably's editor and publish to your public portal.

Proper motion formatting

Every motion, written the way minutes should read

The motion is the heart of the minutes. Govably writes each one out in full, so you are not piecing it together from the recording:

  • ✓Who moved and who seconded, named from their voices
  • ✓The motion language, stated the way your board adopted it
  • ✓Each member's vote by name: ayes, nays, abstentions and absent
  • ✓The result, in your house format

Clerks tell us the motions screen is where Govably wins them over. In Word, every one of those lines is typed by hand and checked by ear.

As it appears in the minutes

Item 7. Award of the 2027 street resurfacing contract.

MOTION by Council Member Davis, seconded by Council Member Ruiz, to award the 2027 street resurfacing contract to Smith Paving, the lowest responsive bidder, and authorize the Mayor to sign the agreement.

Ayes:Davis, Ruiz, Thompson, Lee Nays:Morgan Abstain:None Absent:Carter

Motion carried, 4 to 1.

MoverSeconderMotion languageEach member's vote by nameResult
What you get

What you get back from Govably

VoicePrint remembers your board

VoicePrint identification names every speaker and keeps a VoicePrint for each board member. Confirm a member once; at the next meeting they are already named. No re-labeling speakers every month.

A full document editor

Read, edit and finish the minutes right in Govably, in your headings, your motion language and your format for actions. Nothing to export to Word, retype or reformat.

A person who has written minutes

Your Client Success Manager, who has local government experience and has written minutes, sets up your format and your board, and stays with you after the first meeting.

Review only what needs you

Govably places each item of business on the meeting's timeline and flags only the ones it is unsure of. You check those and move on.

Catch up a backlog

Behind on minutes? Paste the link to each meeting still waiting and work through the backlog in your house style, one finished set of minutes after another.

A public portal residents can click through

Publish your minutes and recordings. Residents search the transcript and click any line to jump to that moment in the recording.

Side by side

Writing minutes in Word vs Govably

Word is free. The minutes are not: they cost the clerk an evening after every meeting.

Minutes job GovablyRecommended Word
Getting the words downTranscribed from the meeting linkTyped from notes and the recording
Who said whatSpeakers named automatically, remembered by VoicePrintScrub the recording to check
Motions and votesWritten out properly: mover, seconder, motion language, each member's vote by nameTyped by hand, checked by ear
ReviewOnly the items Govably flags as uncertainReread the whole document
EditingFull document editor in GovablyWord
FormattingYour house style, every timeRebuilt from last month's file
Catching up a backlogPaste each meeting's link and review what Govably flagsEvery meeting typed from scratch
PublishingPublic portal where residents click through the transcript to that moment in the recordingPDF uploaded to the website
Time per meetingMinutes, not hoursThree to five hours, often more
The Word step

Even AI draft tools usually end in Word

Many AI minutes tools stop at a draft. You download it, open it in Word, fix the speaker names, check every vote against the recording and rebuild the formatting. The typing got shorter. The evening did not.

Govably ends that step. Speakers are named by VoicePrint. Every motion is written out with each member's vote by name. The minutes come out in your house style, you finish them in Govably's full document editor, and the minutes publish to your portal with a searchable transcript. You finish the minutes in one tool, not several.

Comparing AI tools? See Govably vs ClerkMinutes.

Sound familiar?

Who stops writing minutes in Word

✓Clerks spending three to five hours typing minutes after every meeting
✓Clerks who scrub the recording to find out who moved and who seconded
✓Offices whose AI tool hands back a draft that still has to be finished in Word
✓Part-time clerks, town administrators and volunteer board secretaries who write the minutes on top of everything else
✓Offices working through a backlog of meetings that still need minutes
✓Anyone who has ever had to find the most recent version of the minutes in three different inboxes
Common questions

Govably vs Word

Why not keep writing minutes in Word?
Because the cost is your time. Typing minutes from notes and checking the recording for movers, seconders and votes takes three to five hours a meeting. Govably writes the finished minutes from the meeting link, so you review instead of type.
How does Govably write motions?
Every motion is written out the way minutes are supposed to read: who moved it, who seconded it, the motion language, and the vote with each member's name under ayes, nays, abstentions and absent, followed by the result. The names come from VoicePrint, so they are the people who actually spoke.
Can we edit the minutes in Govably?
Yes. Govably has a full document editor. You read, edit and finish the minutes right in Govably, in your house style, then publish to your public portal. You finish the minutes in one tool, not several.
We already use an AI tool that gives us a draft. Is that the same thing?
Not quite. Many AI tools stop at a draft you still have to finish: fixing speaker names, checking votes and reformatting. Govably finishes the minutes, with speakers named by VoicePrint, every motion formatted properly, your house style and a full document editor. Your Client Success Manager checks the setup with you, because we let actual intelligence check the artificial intelligence.
Does Govably remember our board members?
Yes. Govably keeps a VoicePrint for each board member. Confirm a member once and they are named automatically at every meeting after, and the match gets better each time you confirm a speaker.
Will the minutes look like ours?
Yes. Govably writes in your house style: your headings, your motion language, your format for actions. Your Client Success Manager, who has written minutes, sets up your format with you.
What happens to our old minutes in Word?
They stay where they are. You do not need to move the past into Govably to change how you write the next set of minutes.
How do we see it on one of our own meetings?
Book a quick demo, with clear pricing on the call. If you feel like it's a fit, we write minutes from one of your own meetings and go through them with you.

See it for yourself.

A quick demo first. If you feel like it's a fit, we write minutes from one of your own meetings and go through them with you.

Book a demo
Book a demo