AI meeting minutes for towns and villages.

When the clerk wears five hats, let Govably write the minutes. Paste the link to your meeting and Govably's VoicePrint technology recognizes every board member, every motion is written out properly with the roll call by name, and the official minutes come out in your town's style.

Write your minutes in minutes, not hours.

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What you get

Built for the one-person clerk's office

The whole minutes job in one place, from recording to published minutes, with unlimited users.

Every board member recognized by VoicePrint, every meeting

VoicePrint technology learns each board member. Confirm a speaker once and they are named automatically at every meeting after. Each confirmation makes recognition more accurate, so you never re-label your board members again.

Built for the one-person office

Govably runs in your browser. No software to install, no IT department. One clerk, town administrator or volunteer board secretary can take a meeting from recording to published minutes, and your Client Success Manager, who has written minutes, sets it up with you and stays with you.

Proper motion formatting

Every motion written the way minutes should read: who moved, who seconded, the motion language, how each board member voted by name, and the result. Failed, tabled and withdrawn motions and abstentions are recorded too.

Minutes in your house style

Your headings, your motion language, your action lines. The minutes read like the ones you already file, finished in Govably's full document editor with no copying into Word.

Review only what needs you

Govably places each item of business on the meeting timeline and flags only the spots it is unsure about. You check those, approve, and move on.

Public portal with searchable transcript

Publish the minutes, the recording and a searchable transcript to your public portal. Residents click any line and the video jumps to that moment.

How it works

How Govably works for a town board

Paste a link

From recording to transcript, nothing to download.

Paste a link from YouTube, Zoom, Vimeo, Granicus, Swagit, TelVue, Cablecast or CivicPlus, or upload the file. Govably transcribes the whole meeting with unlimited speakers: board members, staff, presenters and residents at the podium.

VoicePrint speaker recognition

Your board members are already named.

The first time, you confirm who is who. After that VoicePrint recognizes each board member at every meeting, and recognition gets sharper every time you confirm a speaker. Other tools make you re-label speakers every single meeting. Govably remembers them.

Finished minutes

Review the flagged spots, approve, publish.

Govably places each item of business on the meeting timeline, finds every motion, second and vote, and writes the official minutes in your house style. You review only the spots it flags, make any edits in the document editor, and publish to your public portal, where residents click through the transcript to any moment in the recording.

“If you are following along on your computer or your phone, you can click on the time associated with that particular period and watch just that part of the meeting instead of having to scrub through it to find where they are speaking. The searchability is important. The reliability is important.”
Joseph Roark, Town Administrator, Town of Pelham, NH
Read the Pelham story
Who it's built for

Built for towns of every size, in every state.

✓ Towns, villages, townships and boroughs
✓ A one-board town that meets once a month
✓ Part-time clerks running the minutes on their own, with a deputy who can pick up where they left off
✓ Planning boards, zoning boards and every other board your office keeps minutes for
✓ Towns that stream on YouTube or Zoom, and towns that record on a phone at the end of the table
FAQ

Common questions from towns and villages

Is Govably a fit for a town that meets once a month?
Yes. A one-board town that meets monthly is exactly who Govably is built for. VoicePrint technology remembers your board members between meetings, so every month starts with your board already named.
Can a part-time clerk run this without IT support?
Yes. Govably runs in any browser. There is no software to install, no server to maintain and no firewall to configure. Most clerks are writing minutes in Govably within the first week, with a Client Success Manager who has written minutes helping them get set up.
We just record on a phone. Does that work?
Yes. Upload the audio file, or paste a link from YouTube, Zoom, Vimeo, Granicus, Swagit, TelVue, Cablecast or CivicPlus. Govably transcribes the meeting and names your board members with VoicePrint.
Does Govably work for townships, villages and boroughs?
Yes. Govably fits any body that keeps minutes under your state's open meetings law: town boards, village boards, township trustees, borough councils, planning boards and zoning boards.
What does Govably cost?
You get clear pricing on your first demo. Every plan includes unlimited users.
Can you show us Govably on one of our own meetings?
Yes. After a quick demo, if you feel like it's a fit, we write minutes from one of your own meetings and go through them with you.

Comparing options for your town?

Govably vs ClerkMinutes → · Govably vs Word → · Govably + CivicPlus →

See it for yourself.

Start with a quick demo. If you feel like it's a fit, we write minutes from one of your own meetings and go through them with you.

Book a demo
Book a demo