Build the agenda in Govably and your minutes start already structured. Every item, in order, ready for the AI to place on the recording, with your board members recognized by VoicePrint and every motion properly formatted.
Govably is a minutes platform first. The agenda tools are an add-on for clerks who want the agenda and the minutes in one place.
Type the agenda the way you think about it. Tab nests a line under the one above it, Shift+Tab brings it back out, and the numbering follows.
Headings, items and sub-items are all lines on one list, told apart by level. Drag to reorder. Add a plain text line for wording that sits under an item without a number of its own.
Set how each level is numbered and styled once, in settings: 1, A, i, bold headings, whatever your board prints. Bold, italic or underline a single line when it needs to stand out.
Save the shape of a regular meeting for each board. A new agenda starts from it, so call to order, roll call and adjournment are already there.
Upload last month's agenda or paste a link to it. Govably AI reads it into lines at the right levels, keeps the numbers exactly as printed, and you edit before you approve.
Each item carries its department, its presenter and any notes. Click a cell and type, like a spreadsheet that knows it is an agenda.
The agenda stays a draft until you approve it. Need a change after that? Revert to draft, fix it, approve again.
When you approve, Govably assembles the agenda packet as one PDF: a cover page with the meeting date and location, a table of contents, then each item followed by its own supporting documents, in agenda order.
Your public portal is one page per community, with a calendar of meetings that residents can filter by board. Approve an agenda and it goes up there. Revert it to draft and it comes down.
Residents read the agenda on the page and download the full packet PDF.
Supporting documents get their own Files view, each one labelled with the agenda item it belongs to.
After the meeting, the approved minutes post to the same meeting page, beside the agenda they came from.
Add the recording and a searchable transcript, and residents can click any line to jump to that moment in the meeting.
Department heads submit agenda items through forms you build. Each request moves through the approvers you choose, and lands with you, ready to place.
This is why the agenda belongs in Govably. When the meeting is over, nothing gets retyped. The minutes already know every item, in order, and the AI fills in what happened.
Your items, their numbers and their levels carry straight into the minutes. Paste a link to the recording (YouTube, Zoom, Vimeo, Granicus, Swagit, TelVue, Cablecast, CivicPlus) or upload the file, and Govably transcribes it.
As soon as the transcript is done, Govably places every agenda item on the meeting timeline, judged by what was actually being discussed. You only review the ones it isn't sure about, not all of them.
Govably's VoicePrint technology identifies who is speaking and remembers each board member from one meeting to the next. Confirm a member once and next month they are named for you, and the match gets better every time you confirm. No re-labeling speakers every meeting.
Every motion is written out the way minutes should read: who moved it, who seconded it, the motion language, the roll call by member name with ayes, nays and abstentions, and the result, filed under the item it belongs to. The minutes come out in your house style, you finish them in Govably’s full document editor, ready to approve and post next to the agenda.
“If you are following along on your computer or your phone, you can click on the time associated with that particular period and watch just that part of the meeting instead of having to scrub through it to find where they are speaking. The searchability is important. The reliability is important.”
Send us a link to a recent meeting and we'll write that meeting's minutes free. Then we walk you through them, and the agenda tools, on a quick intro demo.